Terms & Conditions

Terms & Conditions (Conference Agreement & Booking) 
These terms and conditions represent an integral part of this contract between EBC-Slovakia s.r.o. (hereafter “EBCG”) and the client, who by Placing an Order fully and without any doubt or uncertainty accepts all the following terms and conditions: 

Payment Terms 
Upon completion and return of the registration form, full payment is required no later than 5 business days from the date of the invoice. Payment of invoices will be subject to a 29 EUR plus VAT (for EU) or 49 USD (for USA and GCC) per delegate processing fee. Payment must be received prior to the conference date. We reserve the right to refuse admission to the conference if payment has not been received. 
The registration fee includes conference documentation, admission to all conference sessions, lunches & refreshments, admission to networking social breaks during the event, and a networking party. The registration fee does not include travel, hotel accommodation, transfers, or insurance. 

Hotel Accommodation 
Overnight accommodation is not included in the registration fee. A reduced rate may be available for EBCG’s clients at the hotel hosting the event. The reservation form will be sent to the client after the venue has been confirmed, but no later than one month before the event begins. 

Cancellation by Client 
The client has the right to cancel his/her participation in the event. Cancellation must be received by EBCG in writing, either by email or mail. 

• If the client cancels with more than one month’s advance notice before the start of the event, EBCG shall be entitled to retain and charge 50% of the total invoiced amount. 

• If the client cancels with one month’s (or less) advance notice, or fails to attend the event, the client shall not be entitled to any refund or any discount. 

Client’s failure to attend the event does not cancel, decrease, or in any matter waive the client’s obligation to fully pay the fee invoiced to the client by EBCG. 

Cancellation by EBCG 
While every reasonable effort is made to adhere to the advertised program, circumstances out of the control of EBCG can arise which may cause changes in the program, including but not limited to a change in content, date(s), location or venue, or specified features of the planned event. Such circumstances include but are not limited to acts of terrorism, war, extreme weather conditions, compliance with government requests or legal requirements, failure of third-party suppliers to deliver on time, and failure to register the minimum targeted number of attendees. 
EBCG reserves the right to change the content, date(s), location, or venue and/or special features of an event, to merge the event with another event, to postpone it, or cancel it entirely as appropriate under the circumstances. 
The client agrees that EBCG shall not be liable for any costs, damage, or expense incurred as a consequence of the event being changed, merged, postponed, or cancelled, and agrees to hold EBCG harmless and to indemnify EBCG for any liabilities caused by such changes. 

Cancellation of the Event 
In case EBCG cancels the event, EBCG may offer the client a full credit up to the amount actually paid by the client to EBCG. This credit shall be valid for up to one year from the invoice issue date to attend any of EBCG’s events. The client shall not be entitled to this credit as a contractual right. 

Privacy Notice and Data Protection Policy 
By registering for an EBCG event, you confirm acceptance of this privacy notice: 

• EBCG may capture images of attendees at its events, including conferences, symposia, webinars, and virtual events, with photographic and video devices to be used exclusively for EBCG purposes, including marketing, our website, social media, and historical records. These images may be shown publicly. 

• EBCG may also use automated systems at conferences or virtual events that allow for audio and/or video recording of lectures and may make these available on the conference digital application as a learning resource at EBCG’s discretion. Presenters will be forewarned and/or given the option to decline recording. 

• EBCG cannot be responsible for the actions of audience participants (personal screenshots, recordings, or mobile photos). 

Information Sharing 

• We do not rent or sell our customer email lists. 

• We may share your personal information with professional organizations (event partners/sponsors/exhibitors) to promote similar products and services related to your area of interest. If you do not consent, please email database@ebcg.com. 

• Event sponsors may receive registrants’ names, job titles, companies, and email addresses to facilitate B2B communication during and after the events. Sponsors may contact you about their products and services. 

• EBCG will remove any photographs upon written request by individuals who object to the use of their recognizable image. 

Event Newsletters 
By agreeing to these terms and conditions, you consent to the processing of your personal data for marketing purposes. This includes receiving information about our conferences, training sessions, and job portal updates. 

• Right to withdraw: You can unsubscribe at any time without detriment. 

• Data processing: Your personal data will be handled according to our Privacy Policy. 

Clients Identification Information 
By Placing an Order and accepting these Terms & Conditions, the client grants EBCG the right to share the client’s identification information (name, address, email, phone, and representatives’ names) with third parties participating in the same event. 

Governing Law 
This contract shall be governed by and construed in accordance with the law of the Slovak Republic. Any disputes arising out of this contract shall be brought before the courts of the Slovak Republic situated in Bratislava. 

Registration Decline 
EBCG reserves the right to review and decline any registration at its own discretion.